Your books in order, so you can focus on your business.
Ceiba Bookkeeping is a small, fully remote team that keeps the books for small businesses. Accurate numbers every month, plain answers to your questions, and people who know small business and understand what you need.
QuickBooks Level 1 Certified ProAdvisoron our team
What we take off your plate
Ongoing monthly support, a fresh start for books that fell behind, and the reporting you need to make good decisions.
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Cleanup and catch-up
Behind on your books, or not sure the numbers are right? We fill in the missing months, fix the errors, and bring every account back in line with your bank.
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Monthly bookkeeping
Your books stay current and reconciled, so you always have numbers you can trust.
- Transaction categorization
- Bank and credit card reconciliation
- A full close at the end of every month
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Payroll
Payroll run on time and recorded correctly in your books, so labor costs show up where they should.
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Financial reporting and advisory
Monthly statements written for business owners, not accountants. We walk you through what changed and help you plan what comes next.
- Profit and loss, balance sheet, and cash flow
- Cost of goods and margin tracking
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Tax season coordination
Your books arrive at tax time clean and ready. We work directly with your CPA, or can connect you with the CPA we partner with.
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QuickBooks Online consulting
Prefer to keep the books in-house? We help you set up QuickBooks Online the right way and use it with confidence.
- Setup and cleanup of your chart of accounts
- One-on-one training for you or your team
- A review of your workflow with practical fixes
Led by a QuickBooks Level 1 Certified ProAdvisor
How getting started works
No pressure and no long forms. Just a conversation and an honest look at where your books stand.
Talk with us
A short, free call to learn about your business and what you need help with.
We review your books
You give us view access to your accounting software so we can see what we are working with.
Get a clear quote
You receive a straightforward price for the work, with no surprises later.
We take it from here
We set up secure access and start keeping your books, with regular check-ins along the way.
Pricing based on your books
Monthly bookkeeping is priced by how much activity your books have. These ranges show what most businesses can expect.
Simple
Often a fit for businesses under $500k in annual revenue.
- Fewer transactions and only a few bank or card accounts
- Business and personal spending kept separate
- Little need for extra integrations or tracking
Moderate
Often a fit for businesses with $500k to $1 million in annual revenue.
- Steady activity across several accounts
- Payroll, loans, or payment processors to reconcile
- Some additional balances or tracking to review
Complex
Often a fit for businesses with $1 million to $2 million in annual revenue.
- High transaction volume or several sales channels
- Class, location, or project tracking and cash activity
- More receivables and payables to manage
These ranges are a guide, not fixed packages. Revenue is one reference point, but your monthly fee is set after we review your books, and it may land outside these ranges.
Need a cleanup first?
We review your books and quote cleanup and catch-up work separately, as a single price.
Common questions
Straight answers to what most business owners ask before reaching out.
What does Ceiba Bookkeeping actually do?
We handle monthly bookkeeping for small businesses: reconciling bank and card accounts, categorizing transactions, running payroll, and producing financial reports. We also do cleanup and catch-up work for books that have fallen behind, and QuickBooks Online setup and training.
How much does bookkeeping cost for a small business?
Monthly bookkeeping typically runs $350 to $800 a month, based on transaction volume and complexity rather than revenue alone. Simple books with few accounts start around $350. Books with payroll, multiple sales channels, or class and location tracking run $500 to $800. A cleanup or catch-up project is quoted separately as a single price.
Do you work with businesses outside New Mexico?
Yes. Ceiba Bookkeeping is fully remote and works with small businesses anywhere in the United States. Documents and statements are shared through a secure, encrypted client portal rather than email.
Do you work with QuickBooks Online?
Yes. QuickBooks Online is our primary platform. Sam is a QuickBooks Level 1 Certified ProAdvisor through Intuit's ProAdvisor program, and we can set up a new file, clean up an existing one, or train an owner to use it.
Do you work with restaurants, cafes, and food businesses?
Yes, this is where our background is strongest. Before starting Ceiba, we ran our own bakery and restaurant, and before that managed books for multiple restaurant locations in Baltimore and Washington, DC. We're familiar with POS reconciliation, prime cost, tip and payroll handling, and multi-location tracking.
What's the difference between cleanup and monthly bookkeeping?
Cleanup and catch-up work fixes books that are behind, miscategorized, or unreconciled, usually from past months or years, and is quoted as a one-time project. Monthly bookkeeping is the ongoing service that keeps current books accurate and up to date once they're caught up.
How do I get started?
Reach out through the contact form or email with a bit about your business. We'll review your current books, ask a few questions about your accounts and activity, and send a quote. From there we set up or connect your accounts and get to work.
The people behind the books
We are Kal and Sam, a husband and wife team based in New Mexico. Sam does the bookkeeping, and Kal is your main point of contact for questions, planning, and anything you need.
Sam is a QuickBooks Level 1 Certified ProAdvisorCertified through Intuit's ProAdvisor program.
Before starting Ceiba, we spent six years running our own bakery and handled its books ourselves across multiple accounts. Of everything that goes into running a business, the finances were always our strongest suit. Clean books, close attention to costs, and knowing our numbers week to week are what kept the business on solid ground, and that is the same care we bring to every client.
Before that, we managed the books for multiple restaurant locations in Baltimore and Washington, DC. That work taught us what owners actually need from their numbers: accuracy, speed, and someone who explains things plainly.
We keep our client list small on purpose. It lets us know your business well and respond when you need us. Your documents and statements are shared through a secure, encrypted client portal, never over email.
Tell us about your business
Whether you need ongoing help or a fresh start, we would like to hear what you are working on. Send a note and we will reply within one business day.